STOP RUNNING YOUR BUSINESS ON STICKY NOTES.
We build custom automation systems for local businesses — the kind that stop no-shows, recover cancellations, alert your staff, and track your jobs. No app store. No customer download. First system live in 2 weeks.
We work with businesses like these
THE PROBLEM
Your backend is bleeding money. Here's what that looks like.
Manual Busywork Is Eating Your Day
Your staff is texting appointment reminders one by one. Your manager is copy-pasting job info into three different spreadsheets. You're chasing invoices by hand. None of this moves your business forward — it just keeps it from falling apart.
No-Shows, Cancellations & Lost Jobs
A hair salon loses $80 every ghost appointment. A massage studio loses a full hour of revenue when a client no-shows with no warning. A roofer wastes a morning driving to a job that got cancelled by text but nobody checked. These aren't rare — they happen every week.
You Have No Visibility Into What's Actually Happening
You don't know which employee made the mistake. You don't know which service is actually profitable. You can't tell how many clients you've lost this month versus last. Without systems, you're guessing — and guessing costs you money.
Off-the-Shelf Software Doesn't Quite Fit
You're paying for three tools that each do 70% of what you need. They don't talk to each other. Your staff ignores one of them. You've watched three YouTube tutorials and still can't get it to do the thing you actually want. A custom system built for your workflow fixes this.
Sound Familiar?
Real pain points we hear from local business owners every week
"Memberships are churning and you don't know why until they're already gone."
→ Automated churn-prediction texts re-engage at-risk members before they cancel.
"A cancellation at 2pm means that slot sits empty because there's no time to fill it."
→ SMS waitlist system automatically texts the next person on the list the moment a slot opens.
"DoorDash orders look like revenue until you do the math and realize you're barely breaking even."
→ Delivery fee calculator auto-flags orders below your profit threshold so you actually know your margins.
"Orders get lost or mixed up because bag tagging is done by hand on scraps of paper."
→ Automated bag-tag printing system links every order to a customer record from drop-off to pickup.
"No-shows cost you a full appointment slot and you have no recovery process."
→ Multi-step no-show recovery sequence — texts, reschedule links, and deposit capture — runs automatically.
"Technicians don't know which vehicle needs what until they're standing in front of it."
→ Equipment service tracker tied to license plates keeps every job card and service history in one place.
"Estimates take forever because every job requires starting from scratch."
→ Photo-upload estimate generator pulls past job data and produces a quote draft in minutes.
"Double-bookings and missed pickups happen because the schedule lives in someone's head."
→ Automated booking confirmation + pickup reminder system keeps owners informed without staff lifting a finger.
"You're leaving repeat business on the table because nobody follows up after a visit."
→ Client birthday + return-visit reward automator sends offers at exactly the right moment.
"Routes are planned the night before in a group chat and someone always gets the wrong address."
→ Route optimizer builds daily schedules and sends each tech their jobs automatically every morning.
"You run out of your top-selling product before you even realize it's low."
→ Inventory low-stock alert pings you by text the moment a SKU drops below your reorder threshold.
"Members go quiet for two weeks and by the time you notice, they've already cancelled."
→ Attendance-based re-engagement system flags inactive members and sends a personal check-in automatically.
Who This IS For
- You own or operate a local service business
- You have at least 2 employees (or plan to hire)
- You're tired of manual spreadsheets, sticky notes, or software that doesn't quite fit
- You want your staff to stop making the same mistakes every week
- You don't need a fancy app — you need systems that make your team more effective
- You want to see what's actually happening in your business without asking five people
Who This Is NOT For
We'll save you both some time.
- First-time founders chasing a million-dollar app idea
- Consumer social networks or marketplace apps
- Crypto, NFTs, or "the next Uber for X"
- Anyone who doesn't have customers yet
- Businesses without employees or repeatable operations
We work with business owners who have cash flow, employees, and a messy backend that needs fixing.
How It Works
Three steps from "I have no idea where to start" to a running system.
Process Audit
You walk us through your biggest operational headache. We identify exactly what to automate first and what it would take to fix it. No tech jargon — just a plain-English diagnosis of where you're losing time and money.
System Build
We build your first automation using tools your staff already has access to — Google Workspace, Twilio, Zapier, Airtable, Square, QuickBooks, or whatever fits your workflow. No new logins for your customers. No app to download.
Go Live
Your system goes live. We walk your team through it — usually takes less than 20 minutes. If your staff doesn't adopt it within 30 days, we adjust it until they do. That's our version of a satisfaction guarantee.
Real Systems We Build
No App Store Required
These aren't shiny consumer apps. They're boring, practical automations that run in the background and quietly save you money every single week.
SMS Waitlist Filler
When a client cancels, the next person on your waitlist gets a text automatically. Empty slots fill themselves.
Churn Recovery Text Bot
When a membership goes quiet for 2 weeks, an automated text goes out. You recover 15–30% of members who would have churned silently.
Delivery Margin Calculator
Auto-flags every DoorDash or Uber Eats order that falls below your profit threshold. Know your real margins in real time.
Bag Tag Printing System
Every order gets a tag printed at drop-off and linked to the customer record. No more lost orders or mix-ups.
No-Show Recovery Sequence
When someone no-shows, a 3-step automated sequence goes out: reschedule link, deposit request, final reminder. Recovers 40–60% of lost appointments.
Low-Stock Inventory Alert
When a product hits your reorder threshold, you get a text. Never run out of your top sellers mid-week again.
Route Optimizer
Builds daily tech routes automatically and sends each employee their schedule every morning. No group chat, no confusion.
Equipment Maintenance Tracker
Every vehicle's service history tied to its plate number. Techs know exactly what's been done and what's due before they touch the car.
Client Birthday Reward Automator
Sends a personalized offer to every client on their birthday. Brings them back in without your staff lifting a finger.
Photo-Upload Estimate Generator
Client texts photos of the job. System pulls from past jobs and generates a quote draft in minutes — no more starting from scratch every time.
Attendance-Based Re-Engagement
Member goes 10 days without checking in? An automated personal message goes out. Catch dropoffs before they become cancellations.
Pickup Reminder System
Owners get an automatic text 30 min before their pet is ready. Fewer front-desk calls, faster turnover, happier clients.
Don't see your business type? These are just examples — we build for any local service business.
Tell Us Your Biggest Pain PointPricing
Flat rates. No retainer traps. No surprise invoices.
The Starter
One core automation. Solves your single biggest operational headache.
- Free 15-min process audit
- One automation system built for your workflow
- Works with tools you already use
- Staff walkthrough included
- 30-day adoption guarantee
- No customer app download required
The Full Stack
3–5 connected systems. Covers your whole operational backend.
- Everything in The Starter
- Up to 5 connected automation systems
- Integrations across your scheduling, payments & comms tools
- Custom dashboard so you can see what's happening
- Team training session
- 60-day adoption guarantee
- Priority support for 90 days
The Partner
Monthly builds + tweaks. For businesses that are always growing.
- Everything in The Full Stack
- New automations added every month
- Ongoing tweaks as your workflow changes
- Same-day support response
- Monthly performance report
- Pause or cancel anytime
What Business Owners Are Saying
Real results from real local businesses
"We were losing 8–10 members a month and had no idea why. Maya Solutions built us a churn detection system that texts at-risk members automatically. We recovered 6 members in the first month alone — that's $600 in monthly revenue we would have just lost."
Derek M.
Owner, Auto Detailing Shop
"The SMS waitlist system changed everything. Before, a cancellation meant an empty slot. Now it fills itself within minutes. My front desk staff actually said it was the best thing that's happened to the business in years."
Sandra T.
Owner, Hair Salon (3 locations)
"The estimate generator with photo upload cut our quoting time in half. Techs used to spend 30 minutes on every job estimate. Now they snap a few photos and the system builds the draft. We close jobs faster and we look more professional doing it."
Carlos R.
Owner, HVAC & Plumbing Company
What's Your Biggest Headache?
Tell us in 15 minutes. We'll tell you exactly what to fix.
No sales pitch. No tech jargon. Just a plain-English breakdown of what's costing you time and money — and what a system could do about it. Free process audit, zero commitment.
Book Your Free Process AuditNo App for Your Customers
Every system we build works behind the scenes. Your customers just get texts. Your staff just gets alerts. No one downloads anything.
First System Live in 2 Weeks
We move fast. Audit on day one, build in week one, live in week two. You'll see results before the end of the month.
Tools You Already Have
We build on Zapier, Google Workspace, Twilio, Airtable, Square, QuickBooks — not exotic platforms your IT guy has never heard of.
If Your Staff Doesn't Use It, We Fix It
30-day adoption guarantee. If your team isn't actually using the system, we adjust it until they are. Simple as that.